Last minute event? Don’t stress! Just read this
Last minute event planning. If you’re the kind of person who needs weeks – or even months – to carefully plan the details of a gathering, it’s a terrifying prospect. Sometimes, it happens because the person in charge of planning the event dropped the ball and the responsibility was passed over to you (you can thank your less-than-organized coworker for that one). Other times, last minute event planning happens simply because of the randomness of life. Your best friend’s boyfriend unexpectedly proposes to her and as her future maid-of-honor, it’s your job to throw her a party, like tomorrow.
Whatever the case is, it’s easy to get caught up dwelling on the daunting prospect of pulling a memorable event out of thin air. But guess what? You don’t have to! Not only is catering still very much an option for a last minute event, but there are other tips and tricks you can employ to make the whole thing go much easier.
The next time you have to plan a last minute event, take a deep breath, and do this:
- Relax – or try to, anyway
We get it, you’re stressed. Your boss just stepped into your office and casually said, “Hey, listen, you’re in charge of planning tomorrow’s big all-staff meeting. And make sure it looks impressive.” Suddenly, your heart is racing and you’re wondering if you should just quit, run away, and never look back.
We hate to break it to you, but stressing is only going to make last minute event planning harder. So take five minutes (seriously, all you need is five minutes) to calm down. You’ve got this!
- Get organized
Avoid the whole running-around-like-a-chicken-with-its-head-cut-off thing by getting organized before you dive into planning. Look at your budget. Gather the phone numbers and websites you need for any vendors or other contacts. Now, make a to-do list. This will help last minute event planning seem more manageable. Once you have a clear idea of the steps you need to take it’s time to get to work.
- Make sure time is on your side
In a perfect world, you’d have all the time in the world to plan every event. With a last minute event, that’s unfortunately not the case. Once you’ve got your to-do list made, the time to begin is now. This might mean showing up to the event space as soon as the doors are unlocked (or checking with venue operators to see if you can get in even sooner). If you’ve got at least a day’s notice, you may want to set up tables and chairs the evening before. Use all of the time you have. This is going to mean less sleep, but hey, that’s what coffee is for.
- Teamwork makes the event planning dream work
Now is the time to work on your delegation skills. You don’t have to do this alone! Look for items on your to-do list that you can delegate to someone else. If it’s a work event, there might be an intern or sympathetic coworker who can take something off your plate. If it’s a social event, ask family and friends to help. Try to delegate tasks to people based on their skill sets and what they enjoy doing. This will ensure that things get done the right way.
- Don’t think big
If you’ve thrown epic theme parties and opulent dinners in the past, you may feel tempted to pull out all the stops with a last minute event, too. After all, it’s what you’re known for, right? So why not go crazy with decorations? Why not try to hire a magician or find an ice sculpture?
Resist the urge! Now is not the time to be flashy. Look at the time and resources you have at your disposal and be realistic about what you can accomplish. A really great business lunch doesn’t need a DJ and a photo booth, we promise.
Last minute catering from TooJay’s Catering
Speaking of a really great business lunch, did you know that you can still get catering for a last minute event? It’s absolutely true!
TooJay’s Catering offers tons of last minute options. How many, you might ask? Over 30 menu items are available for same-day catering orders. When browsing our online menu, simply look for items with the clock icon next to them. This indicates that they are available for delicious, convenient, same-day ordering. Ready to order now? Place an online order today!